Does your Brisbane office destroy documents in an environmentally friendly way?

What better feeling than safe-guarding your sensitive information and doing your bit for the environment?

Brisbane Document Destruction Service’s process is environmentally friendly and approximately all of the material shred in our secure location is recycled on a daily basis.

Recycled paper is paper that has been reconstituted into paper again. We have produced millions of tonnes of shreds that are fed into paper recycling. Documents are cross-shredded and reduced into tiny fragments before being transferred to a paper recycling facility where they will be recycled into new paper products.

Each tonne of recycled paper can save 17 trees, 380 gallons of oil, three cubic meters of landfill space, 4000 kilowatts of energy and 7000 gallons of water.

In order for our process to work, businesses need to do their bit to ensure the paper they no longer need gets to us and their sensitive documents and information are securely destroyed to avoid consequences like identity theft and corporate espionage.

Research has found the location of your shredding bin has an influence on the rate of use. If your shredding bin is in an inconvenient location, it’s importance to employees will be less. It’s also a handy tip to locate your shredding bin next to or close by to a general waste bin or other recycling bin so that employees are inclined to make use of it as it is convenient to them.

Employers and businesses can also do their bit by ensuring staff and associated personnel are educated on the shredding policies in place and are also motivated to take part in the initiatives.

A ‘Shredding Hero’ award could be given out or perhaps feedback and acknowledgement at staff meetings on how the shredding collection process is going are both examples of good ways to motivate the workplace to participate.

Choosing us to shred your sensitive documents and information so that we can benefit the environment does not only make economic sense but it makes environmental sense. Think of all the time employees could save from leaving tedious, time-consuming administrative work like shredding to the professionals.,

It’s simple to get a suitable shredding collection service from Brisbane Document Destruction Services to free your office from document clutter, boost it’s recycling capabilities and avoid a privacy breach or identity theft.

Phone us on (07) 3167 6190 to find out how we can remove the hassle and provide your workplace with the shredding tools it needs to get it’s shredding process up to scratch.

Sources:

https://businessrecycling.com.au/research/barriers.cfm

4 Steps to Cleaning your Office Desk

While we all enjoy a clean and orderly place to work, the fact is life happens. Despite our best attempts, we often find ourselves sitting at our desk with disorganised files, old coffee cups, more stationary than Officeworks and a surprising number of teaspoons. Having a simple desk cleaning routine in place will not only make you look and feel organised but also be beneficial to your health and productivity.

Studies have shown that an organised workspace can ultimately improve worker productivity by more than 50%1. It is also frightening to know that desks, where office workers spend a large proportion of their lives, are full of germs. In fact, two-thirds of office workers put themselves at risk of illness by not cleaning their workspace properly2.

A simple 4-step routine to a cleaner desk includes:

1. Remove rubbish daily – includes coffee cups, post-it notes, plates, mugs, cutlery and anything that belongs somewhere else in the office.
2. Declutter the desktop – remove anything from the desktop that is used less than once a day. This should really be limited if possible, to a computer and its peripherals, phone, notepad and one workable pen.
3. Empty drawers – File or shred old paperwork properly and throw out non-functional stationary. Returning any excess items that are reusable to the stationary cupboard or give to other staff.
4. Clean the desk properly – give the desk, office phone, mouse, keyboard, PC and chair a good clean using an anti-bacterial spray or disinfectant wipes.

Paperwork is likely to be your biggest nemesis when it comes to keeping a clean and orderly workspace. Ensure you make use of the company filing system and waste paper is disposed of safely and securely.

Brisbane Document Destruction Service takes the hassle, risk and the guesswork out of document shredding. We offer easy, convenient and cost-effective services, with lockable security bins (minimum order of two) delivered to and picked up from your premises by secure transport. All documents are taken to an approved site for total destruction, erasing all data.

Call us today on (07) 3167 6190, let us tailor a document-destruction solution for your business.

Sources:

1. https://hbr.org/2015/01/why-a-messy-workspace-undermines-your-persistence
2. https://www.printerland.co.uk/germs-in-your-firm-E412.aspx

How to Reduce Identity Theft at Tax Time

Picture this, it’s the end of the financial year. You are doing your end of year tax return and going through endless receipts and financial records. Once all the relevant bits of paper are collated correctly, a pile of irrelevant and now unwanted paper remains. The way you choose to dispose of this waste paper will impact your risk of being exposed to identity theft.

Up to 75% of Australian’s throw away seemingly innocent documents which could be used to steal their identity[1]. Fraud from identity theft in Australia is growing and currently costs the nation over $1.6 billion each year[2]. With most people focused on digital security of personal data, discarded waste paper could just as easily allow an unwanted criminal into your life.

You may guard financial records, bank statements and photo identification carefully in your home. Yet, other less formal documents may appear innocent. Cunning thieves will use many sources of information to quickly stitch together enough information to commit fraud.

Old tax returns, even if no longer needed by the ATO can reveal vital personal information like income employers and tax file numbers. ATM receipts hold key transaction data useful in identification. And, utility bills prove your name and address which for some financial transactions contains significant identity points.

Getting in the habit of storing all your paperwork securely until it is time to be disposed is important. Having a secure disposal system is vital to ensure all your discarded personal information is safely destroyed.

Brisbane Document Destruction Service takes the hassle, risk and the guesswork out of document shredding. We offer easy, convenient and cost-effective services, with lockable security bins (minimum order of two) delivered to and picked up from your premises by secure transport. All documents are taken to an approved site for total destruction, erasing all data.

Call us today on (07) 3167 6190, let us tailor a document-destruction solution for your business.

Sources:
1. Newspoll Survey 2010
2. Australian Federal Police: Identity Crime https://www.afp.gov.au/what-we-do/crime-types/fraud/identity-crime

Shredding: the best way to recycle documents

Two major issues we hear about in the media every day are risks to our environment and risks to our personal security. They might not seem to be connected, but did you know there’s an easy way you can do your bit to protect our planet AND protect you privacy?

Most of us dispose of our paper in council recycling bins. It’s the right thing to do, we all assume. However, is that paper really going to be turned into new paper products? Unfortunately it turns out there’s no guarantee of it. Much of our recyclable paper ends up being contaminated by non-recyclable material, rendering it useless for processors. Sadly that means it will probably just end up in landfill, creating greenhouse gases as it decomposes.

Then there’s the problem of overseas processors increasingly refusing to accept Australian material, leasing to the accumulation of vast stockpiles of waste. There’s a good chance much of this will also end up in landfill.

What about the security connection? Well, any paper document you toss into a council recycling bin will be treated to the same security standards as a beer carton — not a very reassuring thought! Sensitive data can easily fall into the wrong hands exposing you or your business to identity theft and other fraudulent activity.

A professional document-shredding company like Brisbane Document Destruction Service can address both of these problems in one simple, cost-effective solution. Our security is second to none, ensuring your sensitive documents never fall into the wrong hands. You can also be sure you’re doing the right thing for the environment, as your documents will be shredded then recycled into new paper products.

Contact us today on 07 3167 6190 and let us organise green AND secure document-destruction for you.

Why Should I Use A Professional Shredding Company?

We are all more aware now than ever of the potential issues that could arise from data falling into the wrong hands. This may be our personal information such as credit card or banking details and, of course, the same is the case within an office environment. Whilst it is certainly possible to purchase shredding machines for your office it is questionable whether a machine that merely cuts paper into ribbons is sufficient. Any professional criminal would find it a relatively simple task to peace the information back together.

Professional shredding companies will use industrial machinery that is capable of destroying your documents by using cross-cuts (using 2 blades) and confetti shredding. This form of shredding is almost impossible to piece back together and therefore very secure. This should give you that added peace of mind that your data won’t fall into the wrong hands. Of course, there are a number of other benefits of using a professional company and these include:

  1. Restricts who has access to the information

Even with the apparent risks that are posed many companies still allow the office junior to carry out the shredding in this office. Whilst this may appear to be a menial task, this means that the junior has access to potentially damaging information. This information could be unwittingly passed onto others and criminals may immediately try to befriend this person in order to gain access to information. Using a professional company prevents this from occurring.

  1. Locked containers

The vast majority of professional shredding companies will give their clients secure bins which won’t be opened until the time of shredding. Tied in with the point above, this means that the access to the information is restricted and significantly reduces the chances of it falling into the wrong hands. Ensuring that everyone is aware of what needs to be placed in these secure containers is, of course, hugely important and something that you should inform all employees about.

  1. Receive a Certificate of Destruction

Reputable shredding companies will issue you with a Certificate of Destruction proving that all the documents have been professionally destroyed. In addition, these companies should also carry shred insurance that could be up to several million dollars. This means that in the very rare instance when mistakes are made, you will covered. It should be stressed that these types of error are very unusual indeed but at least you have to knowledge that you not left with a potential catastrophic claim.

If you are looking at employing the services of a professional shredding company you should always check that they carry this insurance and also that they do issue a Certificate of Destruction. Always be vary of companies that fail to supply this as they may be looking to cut corners at your expense.

  1. Your shreddings are turned into recycled paper

Once your documents have been shredded, the remains will be turned into mulch and then turned recycled paper or other recycled material. Whilst this may not be your primary concern, it is always good to know that you are doing your little bit to save the environment.

Paper documents – alive and well!

We’ve been told for decades that the paperless office is just around the corner, but if your workplace or home is like most others, that promise still seems a long way off.

Even in this digital age most of us store a large number of paper documents, and it seems that is the way many like it. A recent US survey found that 70% of respondents would rather manage their finances using printed documents, with 65% preferring to receive both digital and printed versions of documents.

Why does paper still play such a major role in our lives? Readability and ease of use are probably the main reasons, as well as the sneaking (if probably unfounded) suspicion that digital document delivery and storage is somehow less secure.

When you consider the types of printed documents we tend to receive, it’s easy to see how security is a real concern: bank account and credit card statements, driver’s licence renewals, insurance policies, council rates, details of shareholdings — a smorgasbord of sensitive private data for any would-be identity thief. Add to that list printed photos and a criminal would have everything needed to create a false identity.

Whether it’s your own private data or that of clients and customers, don’t risk it falling into the wrong hands. Implement regular shredding by document-destruction professionals.

Brisbane Document Destruction Service takes the hassle, risk and the guesswork out of document shredding. We offer easy, convenient and cost-effective services, with lockable security bins (minimum order of two) delivered to and picked up from your premises by secure transport. All documents are taken to an approved site for total destruction, erasing all data.

Call us today on (07) 3167 6190, let us tailor a document-destruction solution for your business.

Privacy laws: protect your customers and your business

With so much publicity around the mishandling of confidential data you’d think every organisation would have procedures in place to ensure private information doesn’t go astray. Yet we regularly see stories about the mishandling of sensitive details, and the results can be disastrous for the businesses involved. The risk is not just to an organisation’s reputation — there are potentially severe legal consequences as well.

The Australian Privacy Act (APA) regulates how Australian organisations handle confidential information, from collection to destruction, with maximum penalties for breaches of the law of $420,000.

Currently most businesses with a turnover under $3 million dollars are exempt from the APA. However, organisations of any size should comply with the Act to ensure the maximum protection for their clients, customers and themselves.

Overseas laws can also affect Australian businesses. The European Union’s General Data Protection Regulation (GDPR) applies to organisations of any size collecting data from EU residents or even accepting payments in euros. Fines under the GDPR can exceed 20 million euros.

These laws are clear when it comes to disposing of sensitive data: all identifiable information must be completely, securely erased to eliminate the possibility of its falling into the wrong hands. Protect your customers and your business by using a trusted, experienced company like Brisbane Document Destruction Service.

Throughout the process your security is our top priority. Our lockable Security Bins are delivered to and picked up from your premises by secure transport. Staff are cleared to a minimum of a National Police Record Check. Our facilities have been checked and approved, with security-camera monitoring at all times.

Contact us today on 07 3167 6190 and let us take the headaches and guesswork out of document disposal, leaving you to get on with what you do best — running your business!

Office cleanup? Bust clutter the secure way!

A cluttered office littered with loose documents is not only unsightly and unprofessional. With the rise of identity theft and corporate espionage it’s a real security hazard.

That’s why it’s vital that in your office clean-up all sensitive documents are disposed of securely and destroyed completely.

Follow these tips to make your office clutter-busting quick, easy and secure.

1. Examine everything. You don’t want to throw out something important, or keep something that isn’t. If there’s no good reason to keep it, out it goes!

2. Digitise as much as possible. Digitised documents don’t take up any physical space at all. Store them on a cloud service like Google Drive for easy access.

3. Create a logical filing system.
This goes for both paper and digital material, and will make it easy to store documents and retrieve them quickly when you need them. For great tips on getting your filing system organised visit this site:

http://www.step-by-step-declutter.com/declutter-your-files.html

4. Don’t forget digital media. A CD-ROM can hold the equivalent of thousands of paper documents with potentially sensitive data. Make sure all digital media you dispose of are securely destroyed.

With a range of flexible options Brisbane Document Destruction Service can help you bust office clutter and ensure sensitive data doesn’t end up in the wrong hands.

Our 240-litre lockable security bins make your office cleanup easy and secure. We deliver to your premises and pick up when you’re ready (minimum order two bins for up to two weeks). We also offer a convenient load-on-site service, perfect for smaller businesses. And we can securely destroy digital media including CDs, DVDs, microfiche and video tapes.

At the end of the process you receive a Certificate of Destruction — your guarantee that all data has been completely destroyed.

Phone us today on 07 3167 6190 to find out how easy and cost-effective secure document destruction can be.

Why use a secure document destruction service?

How businesses collect, handle, store and ultimately destroy sensitive information, whether their own or that of clients and customers, is one of today’s hot-button issues. With identity theft on the rise, the public is increasingly insistent that businesses securely handle personal data. Any business that fails in this regard not only runs the risk of reputational damage but can find itself in hot water with regulators and the law.

Then there is the problem of industrial espionage. Carelessly handled business documents can be a treasure trove for unscrupulous enterprises seeking an advantage over competitors.

Total and completely secure destruction of sensitive documents is essential in ensuring that information does not end up in the wrong hands. And when it comes to secure document destruction, Brisbane Document Destruction Service has the experience and know-how you can rely on. From the moment you contact us to when your documents are completely destroyed, your security is our number one concern.

  • We provide lockable bins, allowing your documents to be stored securely on your premises.
  • We deliver to and pick up direct from your site, ensuring convenience and security.
  • All staff including our drivers are cleared with a minimum National Police Records Check.
  • Our pickup vans are tracked at all stages of their journey.
  • Documents are not simply shredded. They go through a comprehensive cross-shredding process, reducing them to tiny fragments.
  • Our destruction site is closely monitored with CCTV.
  • After the destruction, all paper collected is recycled into new paper products.

At the end of the process, the customer receives a Certificate of Destruction, legal proof that all data has been completely and permanently destroyed.

Implementing regular document destruction using Brisbane Document Destruction Service protects the security of both your business and your customers. Call us today on (07) 3167 6190 to find out how secure, easy and cost-effective our services are.